Section 4: Payroll & Time Away From Work
The Company recognizes that time away from work to recharge, and to attend to personal and family matters is an important part of employees’ success at work. For this reason, the Company provides a variety of options for employees to take both planned and unplanned time away from work.
Regarding planned time off, employees are expected to keep their team members and supervisor informed at all times. Complete the time-off form as soon as you know what days you plan to take off. Let your colleagues know at least 2 weeks ahead of schedule when you’ll be on vacation, and report-in on days you need to be out unexpectedly. It is recommended to let clients know 4 weeks in advance of a planned absence when possible in order to facilitate rescheduling.
In addition to notifying their supervisor of their vacation, it is required that clinicians adjust their TherapyNotes schedule so clients are not scheduled during off-time.
4.0 Clinician Time Off
When a clinician is out of town, sick, or unavailable to respond to their clients calls and emails, there are four things you must do.
Complete the time-off form (can be found on the employee resources section of the Company website). You will be emailed with a response either approving or denying your request.
Add blocks to your schedule for the days which you will be unavailable to work, so that admin staff know not to schedule clients there.
Notify your supervisor and admin staff of any client cases that may need their attention / coverage from another provider during your time off (it is your responsibility to reach out to other providers in the office to ensure coverage -if needed- during your absence).
Notify your clients that you are not available, schedule them for another day/time if needed, and provide them with your supervisor’s contact information in case they need assistance while you are away.
Change your phone extension greeting and/or email autoresponder to unavailable and provide direction for current clients to contact your supervisor or the administration team.
4.1 Payroll
Employees will receive payroll every other Friday. If you notice discrepancies on your paycheck, either amount, inaccurate information like address, marital status, or number of exemptions, please notify Dr. Jessica Harvath immediately.
Accessing Your Payroll Information
You will receive an email from the company upon being set up for payroll.
Updating Your Personal and Banking Information
If you would like to update any payroll information, such as direct deposit account, allowances on your W4, or add any deductions, please notify Dr. Harvath to get you in touch with payroll.
